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Online booking system software modules

Designed with simplicity in mind

Take That Booking’s modular approach provides the building blocks to enable the creation of a comprehensive system that meets your specific business needs. Each module is fully integrated into the system to optimise workflows and provide a seamless experience for administrators and customers. Managing and tracking your online bookings and the supporting operations is made as intuitive as possible to minimise the administrative workload.

Starter package modules

Activity Manager

Calendar workflow for planning activities

Starter module

Create your activity line-up

Learn more…

  • Hierarchy filtering speeds up calendar searching
  • Set activity age limits
  • Waivers
  • Quick view of booking status for each activity

Session Planner

Calendar workflow for planning sessions

Starter module

Planning and posting activities for booking is made easy

Learn more…

  • Clear and descriptive calendar workflows
  • Website calendar and activity session links
  • Speedy population of activity planner using series repeat function across a week/month/year
  • Fast access to all sessions using filtered search
  • Show ‘Booked Sessions Only’ filtering
  • Choose when to make each activity available for booking, ideal for future planning
  • Quick view of booking status for each activity

Customer Accounts Manager

Customer account management made easy

Starter module

Providing a comprehensive view of all account holder details, account management is made easy and helps to ensure a speedy resolution to account holder queries.

Learn more…

  • Easy upload of customer lists speeds your adoption process
  • One click step into a customers account to view existing bookings, history and transactions
  • Account deactivation and reactivation
  • Welcome email with customer login & password
  • Filtered account search
  • Administrator customer account creation

Customer Interface

Intuitive customer interface

Starter module

An engaging and intuitive interface making finding and booking activities easy.

Learn more…

  • A branded and personalised welcoming interface to your customers
  • Open calendar viewing
  • Make a booking
  • Current bookings, includes session management and credits
  • Booking records
  • History
  • Manage Attendees
  • Membership status (advanced package only))

Reporting

Reports & reporting

Starter module

Reports etc…

Learn more…

  • Bookings over the last 14 days
  • Booking levels for each activity
  • Bookings by account holder
  • Booking revenue over accounting period

Intermediate package modules

Rentals Manager

Control & management of rental equipment

Intermediate Module

Provides complete visibility and manages the movements of all your rental equipment.

Learn more…

  • Support for both session and hourly pricing
  • Equipment can be untracked or tracked with unique ID (useful for high value assets)
  • Rentals available for an activity are automatically highlighted in the checkout process
  • Administrators can ‘ring fence’ equipment for specific sessions
  • Support for offsite rentals
  • Highlights equipment shortages
  • In session inclusive pricing
  • Support for Membership discounting (Requires Membership module)

Supplier Access

Allow supplier access to sessions

Intermediate Module

Give your suppliers viewing access to your session calendar.

Learn more…

  • External password login
  • Calendar View of sessions

Subscriptions

Start icon to represent a subscriber

Allow subscriptions

Intermediate Module

Subscriptions

Learn more…

  • Monthly, Quarterly & Annual subscriptions
  • Pro-rata payments and refunds

Online Payment Manager

Take online payments automatically

Intermediate Module

Flexible pricing to address a broad range of target audiences

Learn more…

  • Payments through PayPal and/or Stripe
  • Single pricing
  • Group pricing
  • Schools pricing
  • Taster pricing

Session Planner - Advanced

Session planner addtional functionality

Advanced Module

Versatile module that provides you with a variety of different session compositions.

Learn more…

  • Support for activities taking place across multiple days
  • Support for ‘Open Activities’
  • School bookings
  • Taster sessions with multiple activities
  • Support for ‘Private Group’ activities

Advanced package modules

Online Payment Manager - Advanced

Take online payments automatically

Advanced Module

Additional tools for you to be creative with your pricing.

Learn more…

  • Payments through PayPal and/or Stripe
  • Single pricing
  • Group pricing
  • Schools pricing
  • Taster pricing
  • Vouchers
  • Discount codes
  • Block pricing

Membership Manager

Membership management made easy

Advanced Module

This versatile module provides you with a variety of system wide membership options.

Learn more…

  • Run the system in a ‘Members only’ or ‘Members and Non Members’ configuration
  • Differential Member and Public pricing
  • Member priority booking
  • Rolling or date stamp memberships
  • Member only activities
  • Member activities visible or invisible to public on booking calendar
  • Members can or cannot book activities not included in their membership
  • Registrations on/off control
  • Customer Membership status
  • Individual Membership deactivation/reactivation
  • Support for online subscriptions

Staff Manager

Customer sign-up & management of members

Advanced Module

Staff planning is made easy, assign your staff based on skills and availability.

Learn more…

  • Support for full and part time staff
  • Holiday management
  • Availability & shift management
  • Skills & qualification register for each staff member
  • Staff assignment based on availability and skills
  • Password access to individual staff member calendar

Onsite Manager

Quick onsite attendee check-in

Advanced Module

Welcome your customers with an smooth and professional check-in process.

Learn more…

  • View all activities being run on a particular day and the list of attendees
  • Quick access to medical records of any attendee
  • Support for wrist band allocation
  • Search using attendee name or wrist band number
  • One click entry into customer accounts to address booking queries
  • Access to equipment checklist
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